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Date and Time
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October 1 2019 4:00 PM to 4:30 PM
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Location
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City Hall, 401 Independence Street
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Description
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The City of Cape Girardeau is soliciting proposals from interested entities to enter into a Design-Build Contract with Guaranteed Maximum Price to design and construct an addition and renovation for the City Hall and site.
Summary:
The City of Cape Girardeau encompasses approximately 29.8 square miles and serves a population of approximately 37,943. The City operates under a city manager form of government.
The City intends to locate City Hall at a City-owned building located at 44 N. Lorimier St. The Common Pleas Courthouse was constructed in 1854 and housed City Hall functions until it moved to the current location. The Annex was constructed as a Carnegie Library in the early 1920s, with an addition constructed on the north side of the building in 1959. The historic courthouse was listed on the National Register of Historic Places in 2010.
The Common Pleas and Annex will require renovation and an addition will be necessary to accommodate all of the functions of City Hall. Per a space needs analysis completed by Chiodini Architects, the Common Pleas Courthouse is 9,600 sf; the Annex is 6,920 sf; and an addition of 10,670 sf will result in a total of 27,190 sf of space. The site is approximately 4.5 acres.
The budget for this project is $12,000,000 million, including all design and construction fees.
City Hall Overview:
The Cape Girardeau City Hall includes several departments including the City Manager’s office, Citizen Services Department, Development Services Department, Legal, Human Resources and Finance. Approximately 70 employees work in City Hall. City Council meetings are held in City Hall, as well as several Citizen Advisory Boards and Commissions. City Council includes a mayor and six council members, and meets twice a month. The Advisory Boards and Commissions have up to 9 members, each with a monthly meeting. The new City Hall facility should address ADA requirements as well as provide more security for employees and the public we serve.
RFP Submittal Overview & Project Scope:
The proposal should include:
1. Project team/entity name, key contact, including sub-consultants and sub-contractors, and the titles and roles each will play in the process;
2. Documented experience as the project lead on at least 3 previous city hall projects of similar size
3. Documented experience as a design-build team on at least 3 previous projects of similar size and/or scope;
4. Demonstration of understanding of the Space Needs Program document completed by Chiodini Architects and of the existing site and floor plans;
5. Describe the project approach to managing design-build projects, including the services provided during design, pre-construction, construction, and commissioning and close-out of the project;
6. Analysis of proposed budget, whether it is sufficient for the project, and provide cost-savings suggestions;
7. Provide a proposed schedule with key dates and deadlines, including durations of tasks and anticipated deadlines for design development, construction documents, construction, as-built documents and operations & maintenance.
Available Documents:
A CD of PDFs of the Space Needs Study, conceptual floor plans, asbestos reports, lead based paint xrf surveys, subsurface explorations and foundation recommendations report, and structural engineering report of the existing building at 44 N. Lorimier St. is available for registered bidders for a non-refundable deposit of $30 at City Hall/Development Services, 401 Independence, Cape Girardeau, MO 63703; 573-339-6327.
Schedule:
Proposals due by 4 PM, October 1, 2019
Firms short listed and notified by October 8, 2019
Interviews week of October 21, 2019
Firm Selected: October 28, 2019
Recommendation to City Council: November 4, 2019
Questions concerning this RFP must be submitted in writing to Kelly Green, City Engineer, no later than Tuesday, September 24, 2019. Direct contact with other staff, elected or appointed officials or selection committee members concerning this RFP at any time is strictly prohibited.
Mail: Kelly Green, PE
Development Services
401 Independence
Cape Girardeau, MO 63703
Fax: 573-339-6303
Email: [email protected]
Submittals will be received until Tuesday, October 1, 2019 at 4 PM. A total of six copies of the RFP must be submitted. Mark the outside of the envelope with the project name: Request for Proposals for City Hall. Late submissions will not be accepted and shall be returned unopened. The City reserves the right to reject any or all submissions, or any part thereof. Please submit Proposals to:
KELLY GREEN, PE
DEVELOPMENT SERVICES
401 INDEPENDENCE STREET
CAPE GIRARDEAU, MO 63703
Selection Process:
The City will appoint a Selection Committee to evaluate each submission according to the selection criteria listed in the following section. The top three (3) ranked applicants will be invited to make a presentation of their detailed proposal, qualifications and expertise. The Selection Committee will score the short listed firms. The highest ranking firm will be asked to enter into final negotiations for a Design Build Contract with the City for the purposes of contract award and City Council approval.
If a Design Build Contract cannot be successfully negotiated with the highest ranked firm, negotiations will be terminated with that firm and negotiations will begin with the second highest ranked firm and so on until an agreement can be reached.
Selection Criteria:
Description/Background Information: 10 points
Previous Experience: 40 points
Key Personnel: 20 points
Subconsultants: 10 points
Description of Design Approach: 10 points
Demonstration of Project Understanding: 10 points
Total Available Points: 100 points
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